Aesthetic Clinic Admin Time Calculator

Aesthetic clinic admin time calculator

Start with a working week, add the minutes across your team and see where the time goes. Use a short time diary rather than trying to remember a whole month.

The starting figures are a fictional example. Your inputs stay in this page and are not sent to Rytura.

Chasing forms (minutes per week)Time across the whole clinic team.Handling messages (minutes per week)Include booking questions and repeated explanations.Chasing payments (minutes per week)Count only the time spent on the task.Completing records (minutes per week)Include time after appointments or closing.Managing follow-up (minutes per week)Avoid counting the same work again under messages.Stock administration (minutes per week)Ordering, checking quantities and reconciling use.Working weeks per yearMaximum 52.Optional value of an hour (£)A scenario value you choose, not a promised saving.

Your admin workload

9.5 hours

Every working week across your clinic

Hours per year: 456
Value at your chosen hourly rate: £9,120

This is time currently spent, not time Rytura promises to save. Some work is necessary; a clearer workflow may change how it is done. Count each minute once.

Keep a five-day time diary

Download the blank time diary (CSV). Record task minutes across five working days, then total each category in the calculator. Use process descriptions only; leave out client names, medical details and record identifiers. Keep the diary within your clinic. This is a self-assessment worksheet, not a submission to a Rytura study.

Count the work once

A message chasing a form belongs under forms or messages, not both. Add the time for every person doing the task. Exclude unattended waiting time and use the same definition each week.

Choose one process to improve

Look for duplicate entry, repeated questions and unclear responsibility. Keep necessary record work; remove the avoidable repetition around it. Recheck the same categories after a change and record any difference in appointment volume.

Use the clinic administration guide, take the workflow health check, or explore Rytura’s connected clinic platform.

Method reviewed 14 September 2026 · Rytura editorial team. Results describe your entered workload and do not predict software savings.