Aesthetic Clinic No-Show Cost Calculator UK

Aesthetic clinic no-show cost calculator

How much appointment capacity do missed visits represent? Enter your own figures to estimate the annual scheduled value, then separate any amounts actually retained.

The starting figures are a fictional example. Your inputs stay in this page and are not sent to Rytura.

Appointments due per weekUse attended appointments plus no-shows. Exclude cancellations.No-show rate (%)No-shows ÷ (attended appointments + no-shows) × 100.Average appointment value (£)Use the same basis for every appointment. This is appointment value, not profit.Working weeks per yearAllow for holidays and clinic closures. Maximum 52.Average amount retained per missed appointment (£)Only include amounts actually retained and not refunded. Capped at appointment value.

Your annual scenario

£11,520

Scheduled value of missed appointments

Estimated missed appointments: 96
Amounts retained: £0
Appointment value not recovered: £11,520

A capacity estimate, not profit or a claim that software can recover this amount. It excludes variable costs, replacement bookings and wider client behaviour. Rounded values are for display only.

Calculate the rate consistently

Divide no-shows by attended appointments plus no-shows for the same period, then multiply by 100. Report cancellations separately. For example, 9 no-shows and 171 attended appointments give 9 ÷ 180 × 100 = 5%.

Turn the result into a useful check

Review booking lead time, reminder delivery and how easily clients can cancel or rearrange. Test one change and compare the same measures over the next four weeks. Keep no-shows distinct from late cancellations.

Read the practical no-show workflow or see how Rytura connects booking with the rest of the appointment.

Method reviewed 14 September 2026 · Rytura editorial team. This tool uses your inputs and does not rely on an industry benchmark.